# Role Based AI Use

Why different teams need different AI habits.

Track: AI Adoption and Change

## What is it?

Role based AI use means AI guidance is tailored to the job someone does. A salesperson, lawyer, engineer, HR manager, finance analyst, and executive do not need the same examples. They have different tasks, data, risks, and review habits.

## Why it matters

Generic AI training is easy to deliver and easy to forget. People learn faster when the examples look like their real work. A finance user needs different warnings than a marketing user. A senior leader needs different prompts than a support agent.

## How it works

Start with each role’s common tasks. Then define safe uses, risky uses, useful prompts, review steps, and examples. The role does not need a long rulebook. It needs a few clear patterns: what to use AI for, what not to use it for, and when to ask for review.

## Analogy

Think of driving. Everyone follows the same road rules, but a taxi driver, delivery driver, and ambulance driver need different operating habits. AI use works the same way. Shared rules matter, but role specific habits make the rules useful.

## Example usage

A sales team may use AI for account research and email drafts. HR may use it for policy summaries but avoid sensitive employee details. Legal may use it for first pass summaries with strict source checks. The guidance should match the role.

## How to use this

Pick one role and write three safe uses, three risky uses, and three review questions. That is enough to start. Then refine based on real use.

## Common mistake

The common mistake is giving every team the same AI policy and expecting good behavior. People need examples from their own work.

## Question to ask

- **Role**: What does this role actually do every week?
- **Data**: What sensitive information does this role handle?
- **Output**: Which AI outputs from this role could affect customers, employees, or decisions?
- **Training**: What examples would make this role say, yes, this is useful?

## Quick quiz

Why does role based AI use matter?

## Flashcard

**Question:** What is role based AI use?

**Answer:** Role based AI use means tailoring AI examples, rules, and review habits to the work a person actually does.